you're reading...

4 tips for writing e-mail messages

4 Tips for Writing Emails That People Will Read
We have all skimmed an e-mail message — or simply deleted it — because it didn’t seem immediately important or useful. That was likely not the author’s intention. These four tips will help your e-mail messages be read, not trashed:

  1. Delete redundancies. When we sense repetition, we are likely to start skimming or stop reading altogether.
  2. Be specific. Replace adjectives and adverbs with numbers or examples. “This huge mistake is costing us lots of money” is better said, “This mistake is costing $1 million a month.”
  3. Stay on topic. If a sentence doesn’t relate to your main point, delete it.
  4. Shorten. Many of us read emails on a mobile device. Keep in mind that an e-mail message with only 10 sentences looks like a lengthy missive on a Blackberry or iPhone screen.

About Barrie Byron

Innovative information developer specializing in presenting complex ideas in ways that are clear and concise. Persistent optimist, intrepid adventurer, mentor. Builder of relationships, connecting friends and peers to people they want to know. Social duct tape and generator of goodwill. Follow me on twitter @barriebyron


No comments yet.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

%d bloggers like this: